Hartley Nature Center

  • Bookkeeping
  • Business, Management & Operations
  • Administrative
  • Business, Management & Operations
  • Other, Business|Management|Operations
  • Financial Services
  • Financial Services
  • Other Financial
  • Bookkeeping

Essential Duties and Responsibilities include the following.  Other duties may be assigned.


  • Serve as company’s QuickBooks expert
  • Manage incoming/outgoing cash and credit card activity and reconciliations
  • Maintain financial filing systems (short and long-term)
  • Manage monthly journal entries (preschool, camp, scholarships, busing, deferred income, etc.)
  • Manage HNC Preschool accounts
  • Manage employee files and benefits (insurance, IRA)
  • Manage payroll, tax payments, quarterly and annual filing responsibilities, W-2s, 1099s
  • Maintain Employee Handbook
  • Assist Office Manager with income recording and support
  • Assist Executive Director with budget-setting, recording and monitoring
  • Manage restricted funds reporting to Executive Director and Board
  • Prepare monthly financial statements for Executive Director and Board
  • Assist auditor during annual financial audit, provide documentation and support
  • Manage annual Workers Comp audit
  • Adhere to financial controls
  • Help maintain organization’s database


  • Attend staff meetings
  • Other duties as assigned by the Executive Director

Boards and Committees:

  • Prepare financial statements for board and committees


  • Strong organization and communication skills
  • Knowledge of and ability to operate Quickbooks, word processing and database spreadsheet programs
  • Ability to operate copiers, printers, fax machines, etc.
  • Ability to maintain effective working relationship with co-workers, vendors, program participants and community members
  • Ability to occasionally work outdoors in nature center setting


Special Application Instruction

Application Procedure: Your application needs to include the following: Cover letter Resume Names of three references and contact information Email your application to: Tom O’Rourke I Executive Director No phone inquiries, please.

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